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The principal and their dependents must be registered with the Protocol and Liaison Service upon their arrival to the New York Metropolitan Area. Do not postpone registration if the principal’s dependents (including household employees) will be arriving separately, they may be registered upon their arrival. Our office strongly recommends you consult the provided checklist prior to submitting all requests.

Who is a “principal”?
The “principal” is the person who is employed by the mission/office, whether in a diplomatic or non-diplomatic capacity.

Who are “dependents”?
"Dependents" are immediate family members residing with the principal and household employees that have been directly contracted by them.

What is the “checklist”?
The checklist is a tool to guide you in how to submit the required documents. It outlines what documents are required for each type of request and how each individual piece should be prepared. Our office strongly recommends you consult the checklist prior to submitting all requests, since it is not possible to process incomplete requests.

The essential documents required for any registration are:

  • Cover Letter,
  • Registration form SG.5,
  • Photos (passport size),
  • Original passport,
  • Printed I-94.

Please note that additional documentation is required for registering:
Original passports will remain with the registration packet throughout the duration of the process. Once the documents have been processed in our office, they will be collected by the U.S. Permanent Mission for further processing.


Kindly keep in mind that incomplete packets cannot be processed until all paperwork has been received by our office. To ensure your packet is complete, please consult the
Submission Guidelines prior to submission.

Please allow two business days for the Protocol Service to process any registration. Documents dropped off after 3:00 p.m. will be processed the following business day.



Flowchart for registration meeting png

 
Download
Checklist of requirements needed for the registration of mission/office personnel.





</font>One of the main venues for meetings held in UN Headquarters in New York is the General Assembly Hall. In this particular meeting conducted on 8 January 2015, Secretary-General Ban Ki-moon (shown on screens) briefs member states and observers on the UN's priorities for 2015.)

One of the main venues of meetings held in UN Headquarters in New York is the General Assembly Hall. In this particular meeting conducted on 8 January 2015, Secretary-General Ban Ki-moon (shown on screens) briefs Member States and Observers on the UN's priorities for 2015.


(Credit: UN Photo / Eskinder Debebe)

A grounds pass provides access to the United Nations Headquarters and is a result of being registered as personnel of a mission or office. Principals must be properly registered before their grounds pass can be issued. If you have any questions about registration, please consult the checklist. Please keep in mind that only principals and spouses of diplomatic personnel can be granted grounds passes.

When submitting grounds pass requests, the following required documents must be included if you are requesting a pass for:


Members of Permanent Missions or Observer Offices:
  • Cover Letter,
  • United Nations building pass form SG.32.

Former Permanent Representatives and their Spouses:
  • Cover Letter signed by the current Permanent Representative or Chargé d’Affaires,
  • United Nations building pass form SG.38.

Members of Specialized Agencies*:
  • Cover Letter,
  • United Nations building pass form SG.34.
  • Copy of contract.

*Please note: for first time issuance, you must also include United Nations registration form SSS.73 and one passport size photo.

As incomplete requests cannot be processed, our office strongly recommends you consult the checklist. Please allow two business days for the Protocol Service to process your building pass request.

Flowchart for registration meeting png

 
Download
Checklist of requirements for the issuance of grounds passes to mission/office personnel.



Having a valid United Nations grounds pass is important for both the staff of UN Headquarters in New York and for the personnel of the Permanent Missions and Observer Offices. This is a historical photo taken on 1 June 1969.


Having a valid United Nations grounds pass is important for both the staff of UN Headquarters in New York and for the personnel of the Permanent Missions and Observer Offices. This is a historical photo taken on 1 June 1969.


UN Photo / Yutaka Nagata

When a principal ends their term of duty with their mission/office, you must notify the Protocol and Liaison Service by submitting a termination request. Termination requests are also required for all dependents and household employees.

When you are submitting an end of duty packet, the following documents are required:

  • Cover Letter,
  • End of Duty form SG.8.

The status of any registered individuals not departing the United States with the principal, for any reason, must be provided. Please submit termination packets as soon as possible.

As incomplete requests cannot be processed, our office strongly recommends you consult the checklist.

Flowchart for registration meeting png

 
Download
Checklist of requirements for the termination of mission/office personnel.




A view of the Trusteeship Council Chamber during the General Assembly's high-level thematic debate on

A view of the Trusteeship Council Chamber during the General Assembly's high-level thematic debate on "Integrating Crime Prevention and Criminal Justice in the Post-2015 Development Agenda".


(UN Photo / Devra Berkowitz)

Forms are documents created by the Protocol and Liaison Service outlining what information is required to process different requests. Forms help ensure that all necessary information is provided, allowing our office to promptly process requests.
Please note that all forms require a cover letter. The cover letter is the official request instructing the Protocol and Liaison Service to act. The letter provides information necessary for successful processing.

These forms are periodically updated. Please ensure that you are using the most updated version of these forms.

1) For Members of Missions:

  • Form SG.5 - Registration of Members of Permanent Missions/Observer Offices (updated April 2014)
  • Form SG.8 - Notification of Final Departure of Members of Permanent Missions/Observer Offices (updated April 2014)
  • Form SG.32 - Request for United Nations Building Pass for Members of Permanent Missions/Observer Offices (updated April 2014)
  • Form SG.38 - Request for United Nations Building Pass for Former Permanent Representatives (updated April 2014)

Download all registration forms.

2) For Temporary Meetings:

Please go to Temporary Meetings.

  • Form SG.6 - Registration of Members of Delegations to Temporary Meetings
  • Form SG.39 - Appointment of primary and backup focal points for users of eAccreditation (updated February 2014)

3) Other Forms:
Download all other forms.
 
CHECKLISTS

To facilitate the processes of registration, accreditation, building pass issuance and/or renewal, we have updated the checklist for each action. It provides a list of required documents, as well as the basics on how the form should be filled out.




Related Forms:

United Nations Safety and Security Service

United States Forms

U.S. immigration forms can be found in the links below:

  • DS-1648 (Online Application for A, G, and NATO Visa)
  • I-566 (Interagency Record of Request - A, G or NATO Dependent Employment Authorization or Change/Adjustment to/from A, G or NATO Status)
  • I-539 (Application to Extend/Change Nonimmigrant Status)
  • I-94 (Arrival and Departure Record)

Download the complete checklist.



Other tools:
The Protocol and Liaison Service has created this checklist to further help Permanent Missions and Observer Offices in the submission of their requests for registration, building passes, change of information or termination of personnel. The checklist is a crucial support document for missions and offices to use to assist them in gathering the materials necessary for all registration related requests, ensuring that the requests are completed and processed on time.

Download the complete checklist.

Download the Quick Guide.
 
Other tools: